EVOCON Marketing
Privacy Notice
Last Update: May 2023
EVOCON Solutions. (“EVOCON,” “we,” or “us”) respects your privacy and is committed to protecting it through our compliance with this EVOCON Marketing Privacy Notice (“Privacy Notice”), and our Privacy and Cookie Policy available in the footer of the EVOCON website/platform. This Privacy Notice covers the collection, use and disclosure of personal data collected in relation to EVOCON’s marketing practices. This Privacy Notice also describes your legal rights with respect to such activities.
Data Collection
We collect or otherwise obtain information relating to you in a variety of ways. Such information may include personal data (i.e., information that alone or in combination with other information identifies, relates to,
describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly with you). The information we may gather about you includes:
Information you provide. We may ask you to provide, or you may choose to provide, information such as, without limitation, your name, e-mail address, phone number, professional information (e.g., company, job title, preferred language, university, link to your social media account, etc.), demographic information.
Such information may be provided to us at various times, including, without limitation:
• When you fill in specific forms (online or offline);
• When you register on the EVOCON websites/platforms;
• When you register for an event or webinar via the EVOCON website/platform or by contacting us offline; and
• When you request information about or receive products and services from EVOCON Companies Information we do not seek. We generally do not seek information that may be considered “special” or “sensitive” personal data (e.g., government-issued identification numbers or information related to your racial or ethnic origin, political opinions, religious or other beliefs, health, criminal background, or trade union membership), and we ask that you do not provide such information.
Data Use and Processing
Information not collected through your business relationship with EVOCON Companies. Personal information you provide to us when you fill in specific forms will be entered into a EVOCON Customer Relationship Management (CRM) system and may be used by EVOCON and/or EVOCON Solutions Companies for the following purposes:
Access to the EVOCON Services. We may use your personal information to enable you to register to use the EVOCON Services via online user registration forms, where foreseen. In this case, the legal basis for using
the personal information you provide to us for this purpose is the contractual relationship between you and EVOCON through which we provide the EVOCON Services to you. This data will be kept until you unsubscribe from the EVOCON Services.
Management of the contact form requests. We may use your personal information voluntarily submitted by you via contact forms available through the EVOCON Services or by e-mail or via communication tools, to
fulfill your requests and to answer question or give information asked by you. When you use a EVOCON Services’s contact form, your personal data may be stored in the EVOCON ticketing system for backup and request management purposes. You may freely decide to provide personal data required by the contact HOME EXPERTISE SOLUTIONS WHO WE ARE INSIGHTS CONTACT US form. However, failure to provide such data might cause the impossibility to process your request. This data will be kept for the time strictly necessary for managing the contact requests, and however until a request for deletion is made by the interested party.
Provision of EVOCON Services Content. We may use your personal information to enable you to use the EVOCON Services content, which may be available only to registered users, and allows you for instance to
save your favorite content. In this case, the legal basis for using the personal information you provide us for this purpose is the contractual relationship between you and EVOCON through which we provide the EVOCON Services to you. For event based on invitation and not requiring prior registration, the legal basis is the consent or legitimate interest as the case may be. This data will be kept until you unsubscribe from the EVOCON Services.
Event participation. We may use your personal information to enable you to participate in events organized by EVOCON and/or EVOCON Group Companies, including webinars, and to manage these events. For
event requiring prior registration, the legal basis for using the personal information you provide us for this purpose is the contractual relationship between you and EVOCON through which we provide the EVOCON
Services to you. For event based on invitation and not requiring prior registration, the legal basis is the consent or legitimate interest as the case may be. The data will be kept until you unsubscribe from the EVOCON Services.
Comply with applicable laws. We may use your personal information to comply with applicable laws, regulations, and legislation, as well as to comply with orders issued by authorities that are lawfully permitted
to do so, including with respect to the prevention and detection of information technology offenses, as well as to manage any complaints or disputes. The legal basis for using the personal information you provide us for this purpose is compliance with the aforementioned laws, regulations, legislation, and/or orders. This data will be kept during the time that you are subscribed to the EVOCON Services, or longer if necessary to pursue the purposes mentioned immediately above.
EVOCON marketing activities. Subject to your express consent and until you withdraw said express consent or otherwise opt-out of our use of your personal data, we may use your personal information for our marketing activities. Such marketing activities may include sending promotional and commercial communications regarding services or products offered by EVOCON, EVOCON Group Companies or EVOCON co-marketing or joint pre-sales activity business partners, to provide information about our events
or webinars. These communications may be sent via automated tools (e.g., SMS, MMS, fax, e-mail, web applications, etc.) or traditional marketing channels (e.g., operator-assisted phone calls and/or post mail,
etc.). The legal basis for using the personal information you provide us for this purpose is your consent. If you do not wish to be contacted in connection with our marketing activities, please see “Exercising Your Right to access personal data and other rights” below. You may also disregard our direct mail or online advertisements.
You will be required to provide the above-mentioned consent via online forms available through the EVOCON Services. If you refuse or withdraw your consent for the marketing activities described above, your personal data will be processed only for the other purposes described above.
If you provide the above-mentioned consent and receive an e-mail from EVOCON or EVOCON Group Companies, we may use technical cookies to track the following: email-receipt, e-mail opening, any further action you take with respect to the e-mail (e.g., clicking on a link in the e-mail), or your accessing any EVOCON Services and viewing at least some portion of the EVOCON Services content. Such personal information will be used only for technical reasons, particularly to confirm that the e-mail was correctly sent,
and received, as well as to verify for statistical purposes (in aggregated [or anonymized] form) any access to the EVOCON Services.
To register online to use the EVOCON Services, you should enter the required data in the applicable form. It is compulsory to enter the personal data marked in the form with an asterisk (*). Failure to provide
compulsory data, or the partial or incorrect provision of such data will result in your inability to register to use (or use) the EVOCON Services.
Our use of cookies related to your use of the EVOCON Services. For further information about how we use of cookies when you interact with the EVOCON Services, please refer to our Privacy and Cookie Policy available in the footer of the EVOCON Services.
Processing method. Processing activities on your [personal] data may be performed by EVOCON and/or EVOCON Companies either manually or automatically according to the purposes indicated above and for the time strictly necessary to pursue these purposes.
Data Security
We make use of reasonable technical and organizational security measures and safeguards that are designed to help protect the data that we collect, use, and retain. Please note, however, that no security measure is perfect, and there can be no absolute assurance of security.